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Form Report: View All Form Records

The Form Report provides a central place to view all submitted form records and open individual submissions for more detailed information. It is useful when you need to verify who submitted a form, when it was submitted, and which site or company the submission relates to.

 

What this means

  • The Form Report is a register (list) of submitted form records.
  • You can filter the register to show the exact records you need, then open a record to view the full submission.

 

When you’ll use this

  • You need to find a specific submitted form (by date, site, company, submitter, or form type).
  • You need an audit trail of submitted forms across multiple sites (not just one site).
  • You need to export a list of form submissions for reporting or compliance follow-up.

 

Step-by-step


 

Common issues

I can’t find a form record I know exists

What to check

  • Check the submitted date range and site selection first.

What to do

  • Widen the date range and confirm you’re looking at the correct site scope (for example, all relevant sites rather than a single site).

Too many records to review

What to check

  • Whether you’re currently viewing all sites and a broad date range.

What to do

  • Narrow the date range and filter by form type, form name, site, or submitter to reduce noise.

I need to report on specific question answers

What to check

  • Whether the report supports filtering by that specific question/answer.

What to do

  • If question-level filtering is not available for your use case, export the register to CSV and filter the responses in your spreadsheet, or narrow your results using available metadata filters (site, date, submitter, company, form type).

 

Why this matters

  • The Form Report gives you a single source of truth for what’s been submitted across sites.
  • It helps with audits and follow-ups by making form submissions searchable and exportable.

 

Need help?

If you’re not seeing the records you expect, start by widening the date range and confirming site scope, then re-apply filters one at a time to isolate what’s excluding the records. If it still doesn’t appear, ask your internal admin team to confirm the form is active and that submissions are being captured correctly for that company and site.

If you require any assistance or have a question, please contact our Support Team on +44 7400 977 382 or email us at support@breadcrumb.co, and we'll be happy to help.